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Contracts Specialist

Contracts Specialist
100% remote position

Candidates must already live in the United States.
#LI-Remote

Applicants must be a United States Citizen or Green Card holder.
No visa sponsorship. We are unable to sponsor or take over sponsorship of an employment Visa (H1-B, Student visa, or OPT visa) at this time.

We do not work with 3rd party firms.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.


Beginning as a part-time role, with 20-25 hours per week, this role will convert to Full-Time by end of calendar year 2025.

At Lexipol, our mission is to create safer communities and empower the individuals on the front lines with market-leading content and technology. Our top-notch team works closely with law enforcement, fire, EMS, corrections, and local government professionals to tailor our solutions to better address today’s challenges and keep first responders coming home safely at the end of each shift.

Working at Lexipol means making a difference – day in and day out.

The Work
Lexipol’s legal and compliance team supports all corporate functions as well as all operational teams.
We work directly with Lexipol’s Sales and Customer Success teams to ensure they have the legal knowledge and resources to successfully contract with clients. Our clients are local first responder agencies, including police, sheriff departments, Fire & Rescue departments, EMS departments, local corrections (city & county jails), as well as local city, town, and county governments.
We enjoy daily communications with procurement professionals at these local first responder agencies.

The Contracts Specialist will serve as the conduit between Lexipol's sales and customer success teams and our legal & compliance team, ensuring smooth and efficient handling of contracts. This role requires a background in working with contracts in a legal environment, ideally within the public or government sector. The Contracts Specialist will be highly organized, responsive, and able to communicate effectively and positively. While most communication will be internal, customer interaction will occur, requiring high clarity, rapport building, concise communication, both written (90%) and verbal.

This will be done through working in these areas of focus:

Accurate and Timely responses regarding contracts (40%)
  • Speak and email regularly with our Sales and Customer Success team members.
  • Own the [email protected] email address. This is a catch-all for any customer contract-related questions and inquiries.

Contract Tracking (40%)
  • Project Management. We view each contract as an individual contract.
  • We utilize Asana for project management.

Subject Matter Expertise on public agency procurement (20%)
  • Quickly review, understand, and communicate procurement requirements to key stakeholders.
  • Continue to develop subject matter expertise as procurement standards change over time, particularly related to SaaS.

Requirements:  To be considered for this role, you will have this experience:
  • Minimum of 3 years, prefer 5 years of experience working with contracts in a legal environment, preferably in the public or government sector.
  • Strong understanding of contract law and legal terminology.
  • Excellent organizational skills and attention to detail.
  • Effective communication skills, both written and verbal.
  • Project Management and project management software experience.
  • Proficiency with writing AI prompts for legal use with ChatGPT or Microsoft CoPilot.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office Suite Adobe Acrobat Pro, and contract management software.
  • Bachelor's degree in Law, Business Administration, or a related field.

Target Outcomes/ Target Results
  • Serve as the primary point of contact for the sales and customer success teams during the contracting process.
  • Review, edit, and draft contracts (only at direction of counsel - no independent legal knowledge or analysis is needed) to ensure compliance with company policies and legal requirements.
  • Collaborate with internal teams to address contract-related inquiries and issues.
  • Maintain organized records of all contracts and related documentation.
  • Communicate effectively and professionally with internal teams and customers.
  • Provide timely responses to contract-related requests and inquiries.
  • Assist in the development and implementation of contract management processes and procedures.

Employee Value Proposition
  • The goal of this team is to support first responders through the successful delivery of procurement contracts to support their public safety efforts.
  • The workload and commitment of our team is best suited for individuals who are detail oriented, organized, and task driven.
  • Our unique culture composed of former first responders and public safety veterans provides professional camaraderie and the opportunity to influence the industry.
  • We have a very welcoming, collaborative environment.
  • Daily communication with team members.
  • Our mission-driven organization is growing, committed to staff growth, and looking to scale the impact of our work.
  • The work is challenging.
  • With a focus on continuous improvement, there are lots of opportunities to be creative and make a difference in the business.

The Environment
  • Self-paced work from home with assigned tasks and due dates.
  • Report to the VP, Compliance & General Counsel, who understands the technical and business aspects of the team and is committed to building partnerships, continuous improvements, and supporting the success of each team member.
  • Team members are supportive of one another and are there to provide assistance.
  • Our team is driven by the ability to provide critical support to the public safety industry.
  • We celebrate successful collaborations, give praise publicly and frequently, want to learn from one another and are dedicated to each member of the team maximizing their potential.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Duties listed are not intended to be exhaustive or exclusive; other duties may be assigned. Management retains the discretion to add to or change the duties of the position at any time.

Compensation
This role pays up to $36 per hour, based on experience.
Hours:  Beginning as a part-time role, with 20-25 hours per week, this role will convert to Full-Time by end of calendar year 2025.

About Lexipol
Lexipol empowers first responders and public servants to best meet the needs of their residents safely and responsibly. We are the experts in policy, training and wellness support, committed to improving the quality of life for all community members. Our solutions include state-specific policies, online learning, behavioral health resources, grant assistance, and industry news and information offered through the websites Police1, FireRescue1, EMS1, Corrections1 and Gov1. Lexipol serves more than 2 million public safety and government professionals in over 12,000 agencies and municipalities. For additional information, visit www.lexipol.com.

Lexipol Is an Equal Opportunity Employer (EOE)
Lexipol, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, gender, national origin, age, sex, pregnancy, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other non-job-related characteristic. Lexipol complies with applicable federal, state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leave of absence, compensation, and training.   #LI-AD1

 
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